Office & Data Administrator
Hours: Part-time, approximately 20 hours a week, in office. Some workdays flexible to accommodate occasional evening or weekend needs during concert season.
About Us:
Key Chorale is a non-profit symphonic chorus, led by Maestro Joseph Caulkins in Sarasota, FL. Our office administrator is vital to our success, keeping operations smooth and ensuring our teams have what they need to excel.
Job Description:
Looking for a workplace that’s as energizing as it is rewarding? Then we’re looking you! Are you a highly organized and proactive office administrator that can help us manage the daily operations of our office?
The ideal candidate will be someone who is flexible, able to prioritize, and adept at handling multiple tasks. Maintaining a positive attitude & a team player mentality is a must.
Job Responsibilities and Tasks:
- Coordinates financial needs with Finance Manager using QuickBooks and completes bank transactions as needed, such as bank deposits.
- Maintains office: supplies, equipment, meeting schedules, surveys, sort and distribute mail and other needs as requested such as coordinating gifts for donors, lunch meetings.
- Schedule and update events in our chorus software – Zoom/Teams meetings, community outreach.
- Maintains patron database in CRM system, performing data clean-up as needed.
- Tracks donations and creates/sends donor acknowledgement letters.
- Maintains accurate donor recognition lists for concert programs.
- Creates mailing lists and coordinates mailings.
- Assists with venue contracts.
- Assists with ticket sales calls in office and on concert day.
- Update and maintain Work Operating System to include adding tasks, projects, etc.
- Maintain Strategic Planning document.
- Other duties as they arise
Skills and Qualifications:
- Proven experience in CRM (Customer Relationship Management) administration
- Advanced skills in office tools and software, including Microsoft Office 365/ SharePoint, Excel, email, Google Forms, and ticketing management platform
- Well versed in current and new and trending office software/management systems
- Ability to troubleshoot minor computer issues, managing printers, and handling basic office equipment
- General knowledge of QuickBooks
- Able to adjust to changing priorities, new technologies, and evolving office procedures
- Possesses some financial acumen including invoicing, basic accounting and standard financial reports
- Generate reports and provide insights to management
- Must be able to prioritize tasks, meet deadlines, and manage multiple schedules effectively
- Maintain accurate and organized records, both physical and digital
- Ensuring accuracy and thoroughness in all tasks, from data entry to correspondence
Salary: $21-$25/hour based on experience
1099/contract employee
Application Information:
We look forward to hearing from you! Apply now to become part of our team. Submit your resume to [email protected].