Standards, Customs & Traditions
This information should be retained as a reference regarding the standards, customs and traditions of the Key Chorale.
- To remain in good standing, all members are required to attend all rehearsals and concerts for the entire season. Rehearsals will be held each Tuesday, 7:15 p.m. until 9:30 p.m., in the First Congregational Church, 1031 S. Euclid Ave., Sarasota, unless otherwise advised. You are expected to be on time, take your assigned seat from the seating chart, bring your scores and pencils, be attentive and quiet during rehearsals, turn off your cell phones, and leave reading, crafts and other activities at home. If you are ill (but not contagious) and still wish to attend, you may do so and sit to the side.
- Attendance at performances is required in the same manner as pre-concert rehearsals. You must be present at the required time for warm-up, properly attired with your music and folder in hand. Professional standards of etiquette and decorum are expected while performing.
- Section Leaders and Core Singers are expected to adhere to the attendance and tardiness requirements as described in their contracts.
- Two absences from rehearsals will be allowed for each semester. Please notify the Attendance Coordinator, Sies Ravestijn, by phone (941)925-5828 or email firstname.lastname@example.org if you must be absent for any reason. Your Section Leader should also be notified.
- You will receive a telephone call or email from the Attendance Coordinator when you have used your allowed absences. Any absence in excess of the maximum may be grounds for dismissal from the Chorale. A member may request in writing to rejoin the Chorale after dismissal, but re-audition is required.
- A letter to Maestro Caulkins requesting a leave of absence or consideration of special circumstances must be submitted for extended absence.
- Each member is responsible to obtain the information covered during any rehearsal missed. Your Section Leader emails rehearsal notes after each rehearsal to facilitate in obtaining missed information. It is suggested that you contact your Section Leader as soon as possible after rehearsal in case there has been a schedule change.
Re-auditions will be required every three to four years. Under your name in the Handbook, it will indicate when you will be scheduled. Auditions at other times may be arranged by appointment only. Please contact Joe Waldron (941/378.4786) to schedule.
IV. Concert Attire
- Any deviation from the below stated attire may detract from the overall visual and professional effect of the Chorale.
NO AFTER-SHAVE, PERFUME, STRONGLY SCENTED DEODORANT, LOTION OR HAIRSPRAY PLEASE.
- Formal Attire: Tuxedo with black cummerbund, long-sleeved white shirt with black studs, black bow tie, black shoes and black socks. You may wear your watch as long as your tuxedo jacket covers it.
- Cirque des Voix™ Attire: Black trousers, black Cirque des Voix shirt, black shoes and black socks. Watches are allowed.
- Informal Attire: DARK blue jeans (no stone-washed or holes), long-sleeved white shirt, black shoes and black socks, Tuxedo jacket with yellow pocket handkerchief (to be provided).
- Formal Attire: Black boatneck, three-quarter sleeved dress blouse (No V-neck, no round neck or cotton knit), flowing black floor-length skirt or black floor-length palazzo dress trousers (no regular black pants), black hose or thin black socks and black shoes, small stud earrings, one-strand short pearl necklace and no watches.
- Cirque des Voix™ Attire: Black trousers, black Cirque des Voix shirt, black shoes and black socks or stockings. Watches and earrings allowed.
- Informal Attire: DARK blue jeans (no stone-washed or holes) OR DARK blue denim skirt (below the knee), front-buttoned, long-sleeved white blouse, black shoes and black socks or stockings, long yellow scarf (to be provided) which may be worn around either waist or neck. Both watches and earrings are allowed.
- Rehearsal Protocol
- Please refrain from pointing out errors or asking questions of the conductor during rehearsals. If you have a question or concern, please pass that along to your Section Leader or Core Singer.
- No gum chewing during rehearsals or concerts.
- Please do not TALK when the conductor is actively rehearsing the chorale or working with a specific section.
- Do not sing or hum along with other sections.
- Please display attentive behavior and posture during rehearsals.
- Please avoid use of alcoholic beverages, aftershave, perfume, strongly scented deodorant, lotion or hairspray at rehearsals.
- Concert Protocol
- The back row will enter first, but may vary.
- Remain standing until all rows in the risers are full.
- The entire chorus will be seated on cue.
- Reverse the procedure to exit.
- When the chorus is not singing, do not watch your music or turn pages. Remain quiet and listen while others perform. Be attentive and maintain professional decorum, keeping your movement to a minimum.
- Because of the wide range of venues and types of performances: curtain calls, whether or not to applaud other performers, “stands and sits,” and such will be reviewed with Chorale members prior to each performance.
PLEASE AVOID USE OF ALCOHOLIC BEVERAGES, AFTER-SHAVE, PERFUME, STRONGLY SCENTED DEODORANT, LOTION OR HAIRSPRAY.
VI. Membership Roster
The Chorale Support Assistant, Jan Docking, will maintain a membership roster. Please keep her informed of any changes in your address, email address or phone numbers.
VII. Sunshine Fund
The “Sunshine Fund” will be included with the Administrative Fee of $50.00. This fund was established to help pay for the Handbook, cards, flowers and small gifts so that we will not have to ask for contributions on each occasion. Marilyn Brandt, (941) 355-6735, is sending cards. Please inform her of any special events, sickness or death of members or family of members.
VIII. Ticket Sales
Key Chorale is a not-for-profit organization that is financed through grants, donations, development, fundraising sponsorships and ticket sales. As a member of the Chorale, you are expected to assist in fundraising at any events held, identifying potential Sponsors and ticket sales. When Key Chorale is in charge of ticket sales, each member of the Chorale is encouraged to sell (or buy) a minimum or two tickets for each performance. The ticket coordinator, Alix Giannini, will announce when tickets are available.
IX. Bereavement/Illness/Hospitalization Policy
The policy of Key Chorale for sending gifts/cards for bereavement, illness and hospitalization shall be as follows:
- For death of an Active Member: Donation of $25.00 will be given to a favorite charity, or if not designated by the family, will be placed in the Key Chorale Endowment Fund in memory of the member.
- For death of an Inactive Member, immediate family of active or inactive member, (spouse, child, mother or father), non-singing Board member, or any other non-member, the Board requests that a member of the Chorale Committee will send a card.
- For hospitalization or illness of any of the above, a member of the Chorale Committee will send a card. It will be the responsibility of the Key Chorale member to inform any member of the Chorale Committee or Board member of any death, hospitalization or illness.
- The Chorale members purchase music scores prior to the first two or three rehearsals of each semester. Seasonal music costs can average $50.00 to $80.00.
- An Administrative Fee ($50.00) is collected at the beginning of each season.If a member is singing one concert, the Music Librarian will collect the Administrative Fee and music costs at the beginning of that concert.
- You are responsible for obtaining a black folder (matte cover) for performances. Contact the Chorale Committee for details to either ensure that your folder is adequate or to obtain a new folder.
- A name tag will be provided for you when you become a member. You may purchase a Key Chorale name tag for $11.00. Contact Kay Semrod for more information. Please wear it to all rehearsals.
XI. Chorale Committee
Up to twelve members of the Chorale will be elected by the Choralemembers for a three-year term and serve as the main working liaison between the Chorale members and their musical and administrative leadership.
Duties of the Chorale Committee include:
- Meetings as convened by the Chair
- Attendance questions, etc.
- Sunshine activities, including cards, flowers, etc.
- Ensuring that the rehearsal rooms are ready for rehearsals
- Collecting money for sales of Polo shirts, CDs, Tote Bags, photos, etc.
- Ticket sales assistance as required
- Maintaining working relationship between Chorale members and their musical and administrative leadership
In recent years, interested Chorale members have increased their involvement in the operation of the organization. Ticket sales, increased endowment, community support, tour planning, dress and tuxedo suggestions, chair arrangement, volunteering for concert ushers, pot-luck luncheons, etc. are areas in which volunteers have greatly contributed to the Chorale. If you are interested in helping in any way, please contact the Chorale Committee.